Administrative & Office Support Assistant Needed
Publicada el 2026-07-28
Descripción de la oferta
Position Overview: United States based Only We are seeking a professional Administrative and Office Support Assistant to be the first point of contact for our clients and also provide support to our marketing and executive teams. The Assistant will play a crucial role in creating a positive and welcoming atmosphere and ensuring smooth operations. Key Responsibilities: • Answering Inquiries:Respond to emails, website and Social media inquiries promptly and professionally, providing accurate information about our services and offerings • Appointment Scheduling:Schedule appointments, meetings, and consultations for clients and team members, coordinating calendars and ensuring optimal timing • Check-In and Check-Out: Check in clients for appointments and meetings, ensuring all necessary paperwork and documentation are completed accurately. Assist with check-out procedures as needed • Administrative Support: Provide administrative assistance to various departments, including filing, data entry, and document preparation • Office Management: Help to maintain an organized work flow and ensuring supplies are stocked and equipment is functioning properly • Client Communication: Serve as a primary point of contact for client inquiries and concerns, liaising with internal teams to ensure timely resolution • Security and Access Control: Monitor access to sensitive files • Mail and Package Handling: Monitor and Cordinate the distribution of mail and packages, ensuring they reach the appropriate recipients in a timely manner • Ad Hoc Tasks:Assist with special projects and tasks as assigned by management, demonstrating flexibility and adaptability to meet evolving business needs Qualifications: • Previous experience in a customer service or receptionist role, preferably in the Art, Designs, entertainment or hospitality industry • Excellent communication, organizational, and time management skills. • Strong organizational skills and attention to detail, with the ability to multitask and prioritize effectively • Proficiency in Microsoft Office Suite and other relevant software applications • Familiarity with Google Workspace (Gmail, Google Drive, Google Calendar). • Ability to remain calm and composed in fast-paced and high-pressure situations • A positive attitude and a genuine passion for providing exceptional service to clients and visitors Preferred Qualifications: 1. Experience with CRM software. 2. Knowledge of data analysis and reporting tools. 3. Certification in administrative assistance or related field. What We Offer: 1. Competitive salary and benefits package. 2. Opportunities for professional growth and development. 3. Collaborative and dynamic work environment. 4. Flexible working hours and work schedule 5. Recognition and reward for outstanding performance. 6. Access to exclusive travel perks and discounts 7. A supportive and inclusive work environment with a focus on work-life balance
Skills
- Atención al Cliente
- Social Media
- Gestión del Tiempo
- Organización
- Google Workspace
- Adaptabilidad
- Growth Hacking
Fuente original: freelancer