Full-Time Personal Assistant Needed
Publicada el 2026-07-14
Descripción de la oferta
# Full-Time Personal Assistant / Administrative Assistant **Company:** Total Plumbing Air Electric **Location:** San Diego, CA **Position Type:** Full-Time **Compensation:** Based on experience ## Position Overview We are seeking a highly organized, reliable, and detail-oriented Personal Assistant / Administrative Assistant to support our growing service business. This individual will work directly with ownership and management to ensure daily operations run smoothly by handling administrative tasks, customer communication, invoicing, scheduling support, and email management. The ideal candidate is proactive, professional, tech-savvy, and able to manage multiple priorities in a fast-paced environment. ## Responsibilities * Manage and organize company email accounts. * Respond to customer inquiries and follow up on outstanding items. * Prepare and send invoices to customers and vendors. * Track payments and assist with accounts receivable. * Assist with scheduling appointments and coordinating calendars. * Prepare reports, spreadsheets, and company documents. * Maintain digital files and records. * Handle data entry and CRM updates. * Coordinate with office staff, technicians, and vendors. * Assist with permits, contracts, and project documentation. * Order office supplies and manage administrative needs. * Perform miscellaneous personal and business administrative tasks as assigned. ## Qualifications * Previous experience as an Administrative Assistant, Executive Assistant, Office Manager, or Personal Assistant preferred. * Strong organizational and time management skills. * Excellent verbal and written communication skills. * Proficient with Microsoft Office, Google Workspace, and email management. * Experience with QuickBooks, Housecall Pro, or similar software is a plus. * Ability to maintain confidentiality and professionalism. * Strong attention to detail and ability to multitask. * Self-motivated with the ability to work independently. ## Preferred Skills * Experience in the plumbing, HVAC, electrical, or construction industry. * Familiarity with invoicing and bookkeeping processes. * Customer service experience. * Experience managing multiple priorities and deadlines. ## Benefits * Competitive pay * Paid holidays and vacation * Opportunities for growth and advancement * Supportive and fast-paced work environment If you are organized, dependable, and enjoy helping a business operate efficiently behind the scenes, we would love to hear from you.
Skills
- Atención al Cliente
- Instalación de Aire Acondicionado
- Comunicación
- Google Workspace
- Gestión del Tiempo
- Growth Hacking
Fuente original: freelancer