PDF Invoice Data Entry
Publicada el 2026-07-14
Descripción de la oferta
Description I own an electrical contracting and generator installation company and need an experienced data-entry specialist to build an inventory database from historical vendor invoices. You will be given temporary, read-only access to several vendor portals where you will retrieve historical invoices and convert the information into organized Excel spreadsheets that will later be imported into an inventory CRM and Housecall Pro. This is not simple copy-and-paste work. I need someone who is organized, detail-oriented, and comfortable working with thousands of line items. Your Responsibilities Log into vendor websites using temporary credentials I provide. Download historical invoices (PDF format). Extract invoice line-item information into Excel. Identify and separate: Manufacturer Part Number Description Unit Price Pictures Create a unique sku for Genco Remove duplicates. Standardize descriptions and formatting. Flag questionable or incomplete data. Deliver clean spreadsheets ready for import into Monday.com. Required Skills Excellent Excel or Google Sheets skills. Experience extracting data from PDFs. Strong attention to detail. Ability to recognize duplicate products with slightly different descriptions. Experience cleaning and organizing large datasets. Comfortable signing a Non-Disclosure Agreement (NDA). Preferred Experience Inventory management Electrical supply or construction materials PLY or Housecall Pro OCR and PDF extraction software Large-scale data processing Expected Deliverables A spreadsheet containing columns such as: Manufacturer Part Number Vendor Description Unit Price Vendor Name Product Category (if identifiable) Picture The data should be cleaned, standardized, and free of duplicates. Project Size Multiple vendor accounts Approx. 100 - 200 invoices Thousands of inventory line items Potential for ongoing work as additional vendors are added Confidentiality You will receive temporary access to vendor accounts strictly for this project. All login credentials and pricing information are confidential and may not be shared or retained after the project is complete. When Applying Please include: A brief description of similar projects you've completed. What software you use to extract data from PDFs. Approximately how many invoice line items you can process in an hour. Whether you've worked with Monday.com or inventory databases. Your hourly rate or fixed-price proposal. To confirm you've read this posting, begin your proposal with the words: "Inventory Expert" Deliverables 1. Master .xlsx file sorted by vendor and ready for Housecall Pro import. 2. Brief summary sheet showing record count per vendor and any anomalies. Acceptance criteria • All line-items captured with zero duplication or omission. • Column names follow the template I’ll provide after award. • Random spot-checks against PDFs show no discrepancies. • File opens cleanly in Excel and Google Sheets. Experience with Adobe Acrobat, Tabula, Power Query, or similar PDF-to-Excel tools is helpful, but meticulous accuracy matters most. Let me know your turnaround time and any questions so we can move forward quickly.
Skills
Fuente original: freelancer